Job Title
Legal Secretary – Employment department
Job type
Full Time (Monday-Friday, 36.25 hours)
Salary
Competitive and dependent on experience
Location
Crewe
Posted
6 days ago
We are looking for an organised, personable and proactive Legal Secretary to join our busy Employment Law department at our Crewe office. Working closely with the department’s fee earners, you will provide accurate and efficient secretarial and administrative support while helping us deliver a professional, responsive and excellent service to our clients. This is a full-time, office-based position and is not available on a hybrid basis.
What you’ll be doing
- Provide comprehensive secretarial and administrative support to Employment Law fee earners, including accurate digital dictation, document production, billing, filing, liaising with current and prospective clients, organising meetings, preparing meeting papers and diary management.
- Prepare, format and check correspondence and legal documents, ensuring work is presented professionally and sent promptly once approved.
- Act as a friendly and efficient point of contact for clients and professional contacts, handling telephone calls, emails and messages with care, accuracy and discretion.
- Maintain fee earners’ diaries, arrange appointments and monitor key dates and deadlines.
- Open, maintain and close paper and electronic files in line with the firm’s procedures, keeping records accurate, organised and up to date.
- Support the smooth running of matters by dealing with correspondence, retrieving files and ensuring urgent items are brought to the attention of the appropriate fee earner.
- Follow the firm’s policies and procedures, including those relating to confidentiality, data protection, anti-money laundering, risk management, accounts and information security.
- Provide reasonable support to colleagues and other departments during busy periods or absence, including occasional reception cover where required.
What we’re looking for
- Previous legal secretarial or relevant administrative experience is desirable. Experience supporting an Employment Law team, working in a legal environment or a legal qualification would be an advantage, but strong transferable skills from other industries/backgrounds are definitely welcome. Enthusiasm is key as is your ability to quickly learn new skills
- A proactive, self-motivated and adaptable approach, with the ability to use your initiative, work calmly under pressure and contribute positively as part of a small team.
- A good communicator who can develop positive relationships with colleagues and clients alike and is able to multi-task.
- Someone comfortable and confident dealing with people from different backgrounds and from all walks of life.
- Fast and accurate typing skills, with confidence using digital dictation and producing high-quality correspondence and documents.
- Excellent written and verbal communication skills, together with a professional, courteous approach to client care.
- Strong organisation skills with the ability to prioritise tasks, with excellent attention to detail and making sure we meet deadlines.
- Confidence using Microsoft Office and the ability and desire to learn and use case management systems, database and other internal systems effectively.
- Discretion and sound judgement when handling confidential and sensitive information.
What we offer
- A full-time, office-based role at our Crewe office, Monday to Friday.
- A competitive salary, depending on experience.
- 33 days’ holiday inclusive of bank holidays.
- Life assurance and access to our employee benefits scheme.
- Free parking.
- A supportive and collaborative team environment, with opportunities for personal and professional development.
- Start date as soon as possible.
How to apply
Hibberts LLP is an equal opportunities employer. We welcome applications from suitably qualified candidates and are committed to an inclusive and accessible recruitment process.
Please apply in strictest confidence by emailing your CV and covering letter to Mrs Rachael Hodgkins at reh@hibberts.com. Please do not apply using “apply now” functions.
